There are different ways to express our understanding of time. For centuries, people used the movement of the moon, sun and other things to set their daily schedule until the twelfth century, when Catholic monks built clocks to organize their activities.
Throughout history, civilizations have paid attention to time and its dimensions, and this attention still exists in the modern age, and it’s even more important. Expressions such as “golden time” indicate this attention. Today’s societies are societies in which there are not enough hours during the day or at least this is what some people say.
New technologies have provided an environment in which much information can be accessed in a very short amount of time and many things can be done faster and easier; But the tendency to do things faster and do more work is increasing day by day. This approach, which has always been associated with man, has given him the feeling that he is lagging behind time and cannot use it effectively. History tells us that poor time management is an old problem; a problem that technology has not created and cannot solve either.
Poor time management is less likely to be something unachievable as we have more time management tools and less administrative processes lost in the twists and turns of office and paperwork. Time management is an issue that we all need to address in order to be successful in life, both in our personal and professional lives.
As follows, we will talk about the different parts of time management. First, we will look at the general principles of time management. Paying attention to these principles helps us to have a better understanding of the concept of time management and offers suggestions that you can apply in the areas of time management in your life. After providing general guidelines, we will focus on the areas of time management in more details.
General principles of time management
Time management is a set of skills that help you use time effectively. There are general guidelines that can be used to manage time in different areas such as home, school and work. In this part, we describe some of these guidelines. First, we look at the reasons why people do not use time management and the benefits of management.
Probably the most common reason for not using time management is that people do not know what time management is. The second reason is laziness; some people lack the purpose and motivation to plan effectively. The third group of people who do not use time management are those who like to work under pressure and crisis situations.
It may be justifiable to not use time management, but the benefits of successful time management deny any reason or justification. Time management helps you determine which one of the things you do is the most important. This allows you to prioritize some activities and eliminate some other activities.
Time management also helps you increase the amount of time you actually work by eliminating unnecessary distractions and useless activities. One of the most satisfying features of time management is reducing stress in life. Reducing stress levels improves health so you can say the profits of it are also spiritual and physical.
How do you spend your time?
Once you have decided to use time management strategies, you need to start right away. The first step is to analyze how you are currently using your time.This should not be done through memory. You may not remember most of your idle time activities. To have a record of how you spend your time, you can use a notebook, an activity report book, or a scheduling office with hourly segments to track activities.
Record not only what you do during the day but also how you feel (tired, energetic, angry, lethargic, etc.). Whenever you change your activity, record the type of activity and the start the time. After recording the activities for a few days, the notes are ready to be analyzed. Many of the activities recorded in the report are clearly stand out because a lot of time has been spent on them.
Another important area in the notes is the unnecessary activities that you have done during the day. When these activities are viewed separately, they so not seem very time consuming, but once categorized, the overall time spent on them may be considerable.
Prioritizing is one of the most important steps in time management. It helps to eliminate time-consuming items that neither bring you much happiness nor help you achieve your goals. This step leads to the most drastic change and gives you “more” time. Start by prioritizing the activities that you should do and the activities that you should eliminate.
To decide which activities to do, determine the activities that you enjoy and that you do well. It is very important that you enjoy both what you do professionally and personally. In your report, identify the things you enjoy doing and the things that you do not like at all. Most of your day should be spent on things you enjoy doing. While it is important to enjoy doing something, it is also important to do it well. Knowing your strengths and weaknesses is crucial in determining what to do and what to steer clear of. Do not try to take on more responsibilities than you can reasonably do. Once you have determined what you enjoy doing and do well, you are ready to let go of unnecessary activities in your life. Find all the resources you need and avoid activities that you know are beyond your means. Once you have reduced your daily work schedule to an acceptable level of responsibilities, it is time to plan.
Planning is done differently in personal and professional life. In personal planning, planning is done by setting goals and drawing the path to achieve those goals. In professional planning, planning is project-oriented and project planning should be done through formal planning software .Choose your proper planning method. Whatever method you use, such as goal setting, formal or informal planning, there are a few important things to keep in mind. Meet your expectations first. Remember that there are a limited number of hours in a day. Do not try to achieve results beyond your capabilities.
Second, take your time. You need enough sleep and rest to get the most out of your performance. Doing so is harder than deciding to do it. When you plan, you think you do not need any rest or you can only sleep a few hours a day and still carry on. Continuous works without any rest increases stress levels and decreases performance levels.
Useful tips to improve time quality
- A) Avoid distractions
Do not always welcome visitors. Visitors can cause distractions and ultimately lead to reduced productivity. By closing the room or removing visual contact, you can let the visitor know that you are busy. Remember that whatever method you use, you should not accept every visit from everyone. Another way to reduce hassle is to not answer the phone. Phone calls can be very time consuming. Phone calls keep the train of thought from moving. Phone calls may oblige you to do things you are not prepared to do. Do not be afraid to turn off the phone. Check your incoming messages when you are done.
- B) Control
You know what you need to do, so make a note of them in the to-do list. Prioritize your to-do list tasks. By doing this, you can control your day. You have the tools to prevent unnecessary tasks or to prioritize new tasks. Following these guidelines will ensure that you do the most important activities first. You also know what activities you did not do, and you can add them to tomorrow’s to-do list.
- C) Adjust your speed
It is important to adjust yourself to the number of hours you work. Ask yourself if you can keep up with the speed at which you work. Do not tire yourself with too many hours. Effective time management should allow you to be able to do the work you need without having to spend many hours in a longer period of time.
It does not matter what our profession is or whether you are an experienced manager or a beginner, we all struggle with lack of time. Improve easy time management skills for everyone on your team, including yourself because the key to success in your profession is to improve efficiency. Being busy and being effective are two different things. Being busy all the time is like jumping from one branch to another and ending up with very little achievement. Being effective means using your time wisely and achieving more success in less time. Easy time management skills make the difference between progress and settlement. A successful leader can have many abilities, talents and personality traits, time management technique is perhaps one of the most important ones.