Common Reasons for Wasting Time At Work And How To Avoid It
We all know how important time is, especially in the workplace. If time is wasted, it affects work and important deadlines can be easily missed. Everyone may lose time at work. In this article some of the most common causes and things that waste time and a few options to avoid this is given.
Things That Waste Time At Work (With Solutions)
- Using social media for personal use:
One of the most common reasons for wasting time at employees’ workplaces is using social media websites such as Twitter and Facebook. Twitter can take many hours for an employee. Similarly, Facebook and other messengers can take hours. They easily waste people’s time and decrease their productivity.
An effective solution:
Your company can start putting site blocker software on employees’ computers, or if you feel this is too difficult, you can have monitoring software that allows you to see what employees are doing. You can also have a private discussion with them to try to limit their use.
- Poor organization:
Lack of good organization is also a waste of time. A crowded desk can make it impossible for you to find your important documents and save you a lot of time finding them. This type of organization also applies to the employees’ online document storage systems. If your online documents are erratic, sending a document to manage or share with other employees can take much longer than you and others.
For the printed version, use organizers and folders. An online solution is to set up your documents in specific folders on your computer to make them easier to access.
- Personal Email:
Checking personal emails is a common reason for wasting time at work. Many employees check their personal emails several times a day; however, it takes them away from their duties and affects the quality of work.
You can use computer monitoring software to stay on top of what your employees are doing
Appointments are a huge waste of time. This does not mean that all meetings are a waste of time, but most meetings have no real schedule. In addition, the majority of employees do not fully do what is currently being said. Even if you hold a meeting for good reason, factors such as poor information dissemination, technical problems, or even long, small conversations can increase the time wasted on such meetings.
To avoid wasting time in meetings, share information via email, office notes, or other forms of more efficient communication.
- Employees do not work together:
Employees do not communicate or work together as a team, which in turn wastes more time in the workplace. Such a lack of coordination can lead to mistakes, reduced project progress, and even missed deadlines. All of these consequences waste more time.
Key Points To Avoid Waste Of Time At Work
One study suggests that people may waste up to two hours a day on productivity based on interruptions. One reason for this is that it can take about 20 minutes to return to a workflow after the issue has been resolved. Of course, sometimes distractions are also welcomed.
Tip: If you work in an office, close the door. If you are outdoors, wear headphones or use signs such as “Please do not disturb”.Other common points include sending emails and instant messages; closing all browsers or programs that you do not use.
- Many appointments:
In polls, employees mentioned “many appointments” as one of the main distractions and wasted time. The culture of meetings these days is dealt a blow because organizations know how much work is done during stakeholder meetings in consecutive meetings and allowing issues.
Notes: Meetings must be done carefully. The most effective meetings are those that help move you forward and succeed. Instead of staying away from excessive weekly meetings; a better option is to hold 15-minute standing sessions, which can be very useful if your project needs regular reviews. Otherwise, the new project management software on the market allows teams to work and update status in a central location. This reduces the need for meetings and increases productivity.
- Consult with your colleagues:
This is a double-edged sword that has been expressed by various studies. The survey says that 43% of respondents cite interaction with co-workers as the main reason for losing time at work. However, this social interaction is reversed. Other studies have shown that coffee and conversation rooms can unexpectedly increase productivity through the exchange of information, ideas and problem-solving strategies.
Tip: Think about socializing because you will be managing a project. If you find yourself in an unplanned conversation, give yourself ten minutes to interact with information or even socialize. Sometimes you just have to practice discipline. And stay away from a group conversation. Or, stabilize your social interactions. Make appointments for coffee or lunch, get to know your co-workers better, and work out some project issues and problems together.
- Ambiguous priorities:
This often happens: individuals and teams work on tasks that they discover themselves, or do not work on tasks that they prioritize themselves. Projects move fast and are done with change and uncertainty. When chaotic teams get involved – either due to poor communication or opaque project management tools – valuable time is wasted or projects are left behind.
Tip: If you are not sure what to work on, then ask. As mentioned in our other articles, if you are the team leader, be sure to communicate often clearly and concisely. Ask yourself if you are sure that your team is working on something that matters most to the business. Use a project management tool where everyone on the team can access the latest status.
- Spending time on the Internet, social media and personal emails:
We all check on the internet for something that is not related to news and work articles and will be completely useless.
Tip: Instead of wasting your time browsing the Internet, checking social media sites, and responding to personal emails, set aside time, such as 10 to 15 minutes twice a day for these activities. You save time and it’s a good exercise to increase your focus and overall productivity. Almost everyone says that after a short rest, they do better, which is not surprising if you think your brain is also tired and should be rested. Consider the time lost between two sets at the gym. Exercise, rest, and repeat.
- Not interested in the job:
Twenty percent of respondents said they waste their time because they have little interest in their job. They are not careful enough about their work and therefore will be very distracted. If you have to pull yourself to your desk in the morning, watch the clock during the day and count the days until weekend, this can be bad. Similarly, if you are not fit for your role responsibilities, you do not like what you want to do and you take every opportunity you can to get away from work, you are discouraged, and you allow anything to distract you.
Solution: Find your inner motivator: Feeling interested in work can mean that you are in the wrong place, the wrong job or the wrong role, but the solution can also be simply small changes that change your motivation. If you feel uninterested, it is a sign that you may not have an inner motivation and understand why it helps you figure out what is best for you to do. What makes you feel happy and satisfied at work?
- It is difficult to stay focused:
Most of us have a laid back attitude when it comes to painting a picture about ourselves. Distraction makes no difference. A time delay causes your brain to change functions. There are even a few attempts to do so: The University of California found that most office workers are only 11 minutes away from each break and it takes about 25 minutes to get back to work.
Solution: Plan for distraction, at this time makes sure you do not check emails, turn off alerts and your phone. You have a lot of work to do, and then you can allow distractions to stay stress- free throughout the day.
- Change of responsibility in the job:
What you are doing may not give you energy or your organizational position in the office may have changed, even if this change is in the direction of your progress, i.e. the tasks assigned to you are necessary and your work is more valuable to the organization, the new responsibility did not create a challenge for you and you miss the previous job.
Solution: Take a deep look at your current role and identify the aspects of your job that motivate and empower you and the tasks that make you boring, repetitive or disinterested. Then speak honestly with your boss and ask him to redefine your role in the company to better fit your capabilities and needs within the organization.
- You have bent over the following tasks:
Having multiple tasks without prioritization means that these tasks are not well defined and you have to spend a lot of time on them. The ignorance of where to start and the doubt about your ability will make you feel useless and you will make no progress in your new task.
Solution: Prepare a plan that includes goals, expectations, conservatively setting the steps of the operation and schedule, and discuss this plan with your boss and team members and get their information and agreement. This will help the tasks share for this and enjoy support for its success.
- Find errors with the help of your boss:
Nothing destroys your initiative like a boss who constantly reminds you of your mistakes. If your boss is like this, you can no longer communicate effectively with him and get help from him in the process of your work. Sometimes you even resort to continuing your work to the end and then presenting it to the boss.
Solution: Constant criticism by the boss creates a difficult situation, but you need to know how to react in this situation. At the beginning of the day, before the stress increases, review the work with your boss, but do not pay attention to his tone and only listen to what he says. Be positive and consider your boss’s opinions as a big step and your abilities.