Why Does Time Tracking Increase Employee Productivity?

Why Does Time Tracking Increase Employee Productivity?

In today’s world, manpower is one of the most important resources at the disposal of organizations and establishments are always looking to attract high productivity manpower and maintain this source in the organization. But the point is, measuring employee productivity in the workplace is certainly not an easy task. One of the most convenient ways to understand people’s productivity is to track their working hours. Time tracking helps managers understand how efficient their team is and this is the best way and the first step to increase employee productivity.


But why does time tracking increase employee productivity?

  • Creates lasting habits.
  • Reduces the completion time of activities and projects.
  • Allows analysis and improvement.
  • Increases employee productivity
  • Increases employee productivity


  • Creates lasting habits:

No matter what activity you are doing, it is important to keep track of the time. This is the only way you can control what you do and know how much time you have spent on it.

Most importantly, you do this:

Develop a habit that helps you do things more efficiently and effectively.

Stop doing unnecessary things that will prevent you from achieving your goals and get your work done on time.

  • Reduces the completion time of activities and projects:

Time is one of the most valuable assets of every human being. So tracking it is very important and helps you understand where you spend most of your time. This will help you to re-evaluate your daily activities to increase your efficiency and it enables you to measure the time it takes to complete a project.by measuring these pauses, you can sit down and see where you are stuck or what has significantly delayed an activity or project.

Then consider ways to smooth the project process that can reduce project time as much as possible. Time tracking also has a huge impact on preventing time wastage. When you track your team time, you learn to prioritize your activities. This is the best way to overcome laziness and procrastinate.


  • Provides the possibility of analysis and improvement:

Companies track employees’ working hours so that they can analyze them and make more informed decisions based on patterns of performance. Discovering which activities require more time or which employees perform better at specific tasks improves team assignment and overall performance.


Why evaluate employee performance (with time management and tracking)?

The primary goal of employee performance evaluation is to provide feedback to employees according to their abilities and competencies in order to motivate and increase productivity.

Human Resource Management (HR) and its function in a successful company

Employee performance appraisal can yield the following results and outputs:

  • Identify the strengths and improvements of employees
  • Develop training and learning programs
  • Provide motivational feedback appropriate to performance
  • Justify employee compensation systems
  • Identify people for succession
  • Apply results in the promotion system
  • Transfers job and


Evaluate employee performance by tracking time

Time tracking is not just about recording hours and timesheets. The data it gives us is a goldmine to increase productivity. With accurate time tracking tools, you and your team can significantly increase your efficiency, motivation and focus without putting in extra effort.

How employee performance appraisal increases their productivity:

  • By evaluating employee performance, you distribute the workload fairly.

Tracking team hours gives you an overview of each person’s capacity. You can see who is close to exhaustion, who has completed a major project and wants to work harder, and who needs more help to stay on track. This leads to collaborative effort, effective resource allocation and active support, all of which are great qualities of highly productive teams. You can also use it to distribute workload fairly to create a motivated team.


  • You see productivity barriers by evaluating employee performance

Time tracking shows all the obstacles of productive work. From unimportant meetings to cumbersome processes. You can overcome the biggest obstacle to your efficiency by observing the things you spend your time doing. With time tracking, you get amazing statistics on your bad habits and what distracts you. In this case, you can make effective changes.


  • Focus on what is important by evaluating employee performance

Time tracking shows you what you work on and for how long, so you can check your priorities. Have you prioritized the most valuable work? Do you have enough time for the most important tasks? People are more motivated when they feel valued and useful. When we see that the project we are working on is going well, we continue with more motivation.


  • By evaluating employee performance, you spend time more productively.

Time tracking has more benefits than just knowing how to spend time. For example, seeing a downturn in your daily timeline makes you feel positive pressure to get things done on time. And by seeing how long each specific task takes you, you feel more in control of your time and can make realistic and achievable goals for the future.

What are the benefits of using a time tracking system to evaluate employee performance?

  • Clarity and transparency.

Timesheet data is very accurate and easily accessible. The ability to classify them by different parameters allows you to quickly review the results for each time period.

Necessity and importance of human resource management


  • Tracking all data.

Scheduling data can be quickly reviewed and summarized with the help of reports. In this way, they can easily be used to justify financial or time costs.


  • Improving estimation techniques.

By comparing adjusted deadlines and goals with actual results, future estimates are more accurate.


  • Detailed invoices and salary information

Having accurate information about how much time is spent on a project helps to avoid problems of charging customers. However, having this information is not enough. Accurate analysis requires accurate conclusions and decisions. A summary of time tracking data provides a complete picture of time costs and employee performance. This information helps to understand potential weaknesses and increase productivity and efficiency.Keeping track of working hours helps improve individual outcomes.


Here Is A List Of Its Major Effects On Individual Performance:

  • Avoid procrastination.

Awareness of how much time you normally spend on distractions will help you get rid of big distractions. When you know how much time you spent on Facebook and YouTube yesterday, you stop checking social media every 10 minutes.


  • Understand your productivity

Timesheet data is the most important source of information when calculating and understanding productivity, performance and work results.


  • Keep you on track

Working time tracking is an efficient way to increase productivity. Especially for self-employed people who define what to do during the day. Have you ever wondered what useful things you could do instead of watching TV and YouTube? Lost time leads to financial and time losts.

As a general rule, people do not enjoy filling time sheets. Surveys show that asking employees to track time and productivity is the biggest challenge that managers face when adopting a time tracking system. Every minute is very valuable, so tracking employee hours can have a huge impact on your business.Time is as important in business as any other measure, but it is difficult to ask your team to see time tracking as productive rather than hard work.

 A Short Guide On How To Persuade Employees To Track Time:

  • Discuss the benefits of time tracking.

Trust is very important for a successful cooperation. Forcing employees to track time creates a culture of suspicion and leads to people cheating to enter time. To avoid this, make sure everyone on your team knows why you need time tracking data and how it benefits employees, companies or customers. Explicit communication is very effective in building trust.

Remember that employee productivity often requires good management practices, so keep communication open.

Ways to increase problem solving skills


  • Make sure you have clear instructions.

If you want time tracking to work well, you need a good system. If people do not track their time properly, your reports will become unusable. Show everyone the right way to keep track of time before the team starts tracking time.


  • For the initial setup, help all employees.

Keep in mind that the fewer barriers there are between the user and the system, the more likely you are to implement it successfully. If people do not understand something properly, they do not want to use it.


  • Share reports on office TV.

Aside from working hours, sharing reports with your team is a great way to build trust.

If you have a TV screen on the office wall, use it to display team tracking data. In this way, people can see the impact of their work in real time, and may even think of newer and more efficient ways of doing things.


  • Ask for feedback from employees.

Your employees are the biggest experts in your business.Because they deal with the subtleties of your work every day; their feedback is vital in making the right decision. Get in touch with them so that if they have a suggestion, you can use it to improve the system. This is a great opportunity to show that their feedback is being evaluated by management. When it comes to analyzing time tracking data, keep your employees on track. This way you have a better chance of discovering things that can be done differently by working together.


  • Consider rewards for accurate tracking.

Using rewards is a powerful way to change people’s behavior.In fact, it is what psychologists call positive reinforcement. Rewarding people for showing the desired behavior will make them repeat this behavior more in the future. Employees are more likely to adopt a new habit when they feel that their progress is accompanied by certain rewards. If you do not have enough resources to pay rewards to people, you can use non-financial rewards such as holidays or small gifts.


In Short:

Tracking time using a system like the one we offer in Nikasys is very easy. It does not matter if you are sitting on a sofa in your home or at work; with such systems, wherever you are, you can record the time of your activities only by connecting to the internet and be aware of the work of employees within your organization. Using such applications will have a significant effect on increasing employee productivity.

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